Administrative Services within the Office of the Vice President for Finance and Administration
Closes: July 13, 2016; position will remain open until filled.
Reports to: Chief Resilience Officer/Associate Vice President, Administrative Services
Term: 1.0 FTE for 12 months (renewable annually)
Salary Range: $80,000 - $115,000 annually, plus an excellent benefits package
The University of Oregon seeks a director for its Printing and Mailing Services department. The Director is responsible for all functions of personnel, job scheduling, equipment replacement, purchasing, price setting, contracting, accounting and all other aspects necessary to fulfill the printing, mailing, copying and copyright clearance directives of Printing and Mailing Services.
This is an opportunity for the successful candidate to lead a strong business unit and adapt to industry trends in support of the university’s mission. The director reports to the Associate Vice President for Safety and Risk Services and Administrative Services.
The UO, located in Eugene, is one of the nation’s premier public research universities. The main campus is spread over 295 acres close to the Willamette River. The campus and adjacent UO properties include approximately 150 buildings, is home to more than 500 varieties of trees, and enrolls approximately 25,000 students. The UO is designated a Carnegie Doctoral/Research Extensive University and is one of 62 members of the prestigious Association of American Universities (AAU)—one of only two AAU universities in the greater Northwest.
With $4.7 million in annual revenues and approximately 23 full-time employees, Printing and Mailing Services, serves campus needs for printing and mailing services and products, and critical business management functions related to copyright and university-wide copier equipment. The department includes five auxiliary business units and one unit supported by the general fund.
The incoming director will be responsible for the following duties:
Lead strategic planning for printing, copying and mailing services based on financial analysis, industry trends, and university needs.
Ensure compliance with the Graphic Identity and copyright use standards for the university.
Manage the fleet copier program and monitor the department convenience copier acquisitions, which are key university initiatives for cost savings and increased efficiency.
Interface with clients to ensure satisfaction, including time and cost effective procedures or other problem solving situations.
Assure financial stability for Printing and Mailing Services by reviewing management financial reports, adjusting prices, controlling costs, and addressing new needs or markets as appropriate.
Supervision of staff of +/- 30; classified, OA’s and students
Candidates who promote and enhance diversity are strongly desired.
Bachelor’s Degree in Business Administration, Finance, Industrial Management or a related field.
Minimum10 years progressively responsible experience in supervising and preparing evaluations of support staff in a business and revenue generating operation.
Required Professional Competencies
Experience in financial management and personnel management with an understanding of printing, copying and mailing operations.
Experience with computer applications in financial reporting, word processing, spreadsheet and data base programs.
Commitment to working collaboratively with diverse clients and co-workers.
Proven experience creating and fostering a workplace environment that is supportive of personal and professional development.
Master of Business Administration (MBA) or Master’s degree in a related field
Knowledge of copyright laws and their applications in a higher education setting
Experience with applicable industry desktop publishing programs
Knowledge of USPS rules and regulations
Experience in or serving higher education clients
Complete applications must include the following:
Cover letter, including responses to the requested competencies below.
Resumé, including dates of employment
Names and contact information for three professional references
The application deadline is July 13, 2016; the position will remain open until filled.
Following the closing date, resumes will be screened according to the qualifications outlined above. The most qualified candidates will be invited to personal interviews with the University of Oregon.
All communications will be treated confidentially, subject to applicable law. This position is subject to a successful criminal background check.
Completed application materials should be directed electronically in confidence to firstname.lastname@example.org with the following provisions:
1. Package all materials as one PDF attachment.
2. Use your last name as the document name.
3. Reference posting #16095 and your last name in the SUBJECT line of the email.
Please provide an overview of demonstrated competencies in the following areas as part of the cover letter:
A successful candidate will have both extensive knowledge and demonstrated business management experience in an evolving industry such as printing and mailing services. Please provide an example(s) of how you have demonstrated strategic leadership in response to business conditions and customer expectations by helping frame and make strategic and organizational decisions.
SUPERVISION & OPERATIONS
A successful candidate will understand how to retain the best people, promote efficiency, innovate, and streamline structures/processes to maximize efficiency and effectiveness. Please describe your demonstrated supervisory experience of a complex production-based organization.
Please describe your approach to providing customer service. What is your experience using effective communications with clients and colleagues?