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UNIVERSITY OF OREGON
HUMAN RESOURCES

Program Manager - Sustainable City Year Program - Archive
Sustainable Cities Initiative

Posting: 15009
Location: Eugene
Closes: 2015-04-01

Closes: To ensure consideration, please submit application materials by February 11, 2015.  The position will remain open until filled.

Job Title:  Program Manager

Job Location:  Sustainable Cities Initiative, University of Oregon

Reports to:  Dr. Marc Schlossberg and Nico Larco, Co-Directors

Term:  1.0 FTE, one-year renewable contract; initial contract dates: date of hire - 6/30/15; 12-month renewal thereafter dependent on need and funding.

Rank:  Officer of Administration

Salary Range:  $50,000 - $65,000 (12 month annual rate); commensurate with relevant experience and education. The University of Oregon also offers a generous package of health and retirement benefits.

General Responsibilities

The Sustainable City Year Program (SCYP) is a significant and ground-breaking catalytic learning-based program that directs existing courses across disciplines to serve a single city during an entire academic year. Its scale and breadth are unprecedented – 30 courses, 500 students, 60,000 hours and 12 disciplines focused on one city over an academic year.  In SCYP, students and professors work directly on topics developed jointly by instructors and city staff, ensuring that student ideas and learning are indeed relevant to communities. The overall goals are to: 1) provide students with a real-world project to investigate; 2) apply their training; and 3) provide valuable service and movement to a local city ready to transition to a more sustainable and accessible future. While the idea is simple, its execution is complex, requiring considerable coordination and internal infrastructure to ensure that students get an enriching educational experience and that external deliverables are of the highest quality and carry the most significant impact.

We are seeking someone who can contribute to the entrepreneurial energy of SCI, yet manage one of our core programs in a disciplined, professional, and high quality way.

SCI is also a founding member of the new Educational Partnerships for Innovation in Communities Network (EPIC-N), a group of 20 universities currently implementing an adaptation of SCYP.  Additional responsibilities may include working with EPIC-N to help train other universities to adopt and adapt SCYP.

Major Duties

Direct the Sustainable City Year program (60%):

  • Recruit SCYP city partners by developing and maintaining positive relationships with Oregon cities and other potential SCYP partners (e.g. transit districts, counties, tribes).
  • Coordinate the annual application and selection process for the SCYP partner city.
  • Serve as the main point of contact for the SCYP partner city and for the professors involved in the program. Ensure that faculty, students, and city staff have the information and resources they need for a successful SCYP partnership.
  • Recruit faculty to participate in SCYP, matching courses throughout the university and at other Oregon universities with projects proposed by the partner city.
  • Arrange meetings and develop scope of work documents for each SCYP course.
  • Develop necessary content and marketing material to facilitate both the implementation of SCYP in any given year and the recruitment of future partner cities.
  • Recruit and work closely with student employees from SCYP courses who prepare and compile reports as part of the SCYP projects.
  • Edit and format SCYP reports for submission to the city, along with handling communication regarding SCYP contracts.
  • Work with the UO Libraries for SCYP support documents and archiving of project-generated work.
  • Work closely with the SCI Grant Accountant in preparing SCYP budgets, submitting applications and maintaining the billing records for all SCYP contracts.
  • Track and produce necessary paperwork for reimbursements and purchases related to SCYP.
  • Supervise SCYP student staff (may include Graduate Teaching Fellows and other hourly or volunteer student workers).
  • Give presentations about SCYP to organizations in the partner city, potential partner cities, legislators, academic classes, and conferences.
  • Work on grant writing related to funding SCYP as appropriate.

SCYP Nationalizing (20%): In partnership with the SCI Co-Directors and a Graduate Teaching Fellow (GTF), work to implement the requirements of a grant on expanding the adoption and adaption of SCYP to other universities and communities around the country.  Some key outputs of this grant include:

  • Developing print and digital materials, including video and audio modules and coordinating webinars, that can help communicate the various elements of SCYP.
  • Help provide strategic direction in the development of EPIC-N, a “national network” of existing SCYP programs that provides shared content as well as potential for fundraising and other external support

General SCI (20%): participate and contribute to any general SCI activities that help us continue to innovate, work efficiently and effectively, such as grant writing, conference organizing, etc.

Job Qualifications/Requirements

Required Qualifications:

  • Bachelor’s degree required
  • Outstanding organizational skills and ability to manage several activities at once
  • Excellent interpersonal, oral and written communication skills
  • Evidence of ability to work with varied audiences from diverse backgrounds and cultures, including faculty, students, elected officials, city staff, and funding agencies
  • Self-motivated, ability to work independently as well as part of a team
  • Energetic, passionate, and professional
  • Work history in related fields and which demonstrates increasing levels of administrative and/or supervisory responsibilities
  • Ability to travel within Oregon and occasionally elsewhere in the United States
  • Ability to present work at national conferences
  • Proficient user of Microsoft Office Suite

Preferred Qualifications:

  • Experience with project management
  • Experience managing service learning activities
  • History of successful grant writing
  • Budgeting experience
  • Working knowledge of graphic and layout software (e.g. Illustrator, Photoshop, InDesign)
  • Public relations and event planning

Position is subject to criminal background check.

Application Procedures

  1. Letter of introduction addressing how and why the candidate is qualified for the position
  2. Resume of educational and professional work experience
  3. Two names of references (letters of recommendation not required, but will be accepted)
  4. Position is subject to criminal background checks

Applications must be submitted electronically by email (preferably in PDF format) to Roseanne Johnson-Akers at rcj@uoregon.edu.

This posting will remain open until filled; applications will begin to be reviewed on February 11, 2015. The position is expected to start as soon as possible for the successful candidate. Inquiries about the position should be directed to SCI Co-Directors Marc Schlossberg (schlossb@uoregon.edu) or Nico Larco (nlarco@uoregon.edu).


The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.