14284: Assistant Director of Fraternity and Sorority Life

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Assistant Director of Fraternity and Sorority Life - Archive
Office of the Dean of Students

Posting: 14284
Location: Eugene
Closes: 2014-10-05

Reports to: Director of Fraternity and Sorority Life

Term: 1.0 FTE for 12 months; annual renewal

Salary Range: $38,000-42,000 for twelve months; highly competitive benefits package.

Review of applications will begin August 1, 2014 and continue until a sufficient pool of qualified candidates is obtained or until the position is filled.  The finalist for this position will be required to complete a criminal background check.

General Description of the Position:

The Assistant Director for Fraternity & Sorority Life (AD-FSL) has primary responsibility for developing, leading and maintaining advising and support services for affiliated fraternities and sororities and their associated constituency groups.  These groups include local alumni advisory groups/boards, Inter/national headquarters, various City of Eugene agencies, House Directors /live-in advisors and parents and families.

The AD-FSL will receive administrative support from staff in the Office of the Dean of Students and will be supervised by the Director of Fraternity & Sorority Life while performing tasks related to both Fraternity and Sorority Life (FSL) and tasks pertaining to membership within the Office of the Dean of Students.

The Office of the Dean of Students (ODOS) is committed to advancing student learning that builds community.  The Office of the Dean of Students is a learning organization that creates engaging environments to transform student learning; encourages a caring and safe community that increases our students’ abilities to learn and make healthy choices; promotes inclusiveness, supports the success and growth of all students; prepares students to think critically, practice skills, and clarify values-all of which they can use throughout their lifetime; and enriches the student experience.  The AVP/DOS and the offices reporting directly to the AVP/DOS work with Student Life staff, student groups and other members of the university community in the development of curricular and co-curricular opportunities that assure the integration of academic and student life.  The Office of the Dean of Students is keenly aware of the importance of a successful student experience.

Description of Specific Duties and Percentage of Time:

Fraternity and Sorority Community Advising, Training and Support (75%)

  • Provide advising and leadership development programs for a comprehensive Fraternity & Sorority Life community (individual chapters and Governing Councils) in organizational leadership, program development, wellness programs, risk management, scholarship, service, membership recruitment and development, and assessment effectiveness.

  • Directly advise at least one Greek Governing Council. Assist the governing councils and chapters to formulate policy and solve problems that affect their members and the university. Must interpret and disseminate a wide array of university policies and procedures to student leaders, council executive board members, chapter advisors, alumni, national officers, and parents.

  • Advise the following planning committees: Greek Week, Homecoming Events, and Fraternity and Sorority Excellence Awards.

  • Encourage the development of programs regarding awareness of social issues, including diversity and inclusivity, gender issues, multiculturalism, homophobia, health issues such as alcohol and drug abuse, violence, eating disorders/nutrition, and  HIV/AIDS, etc.

  • Develop and implement leadership training programs and services for members of fraternities and sororities, chapter presidents, chapter officers, chapter advisors and corporation board officers.

  • Develop resources and services that support exploration of leadership development, risk management, peer and group accountability, values congruence, health and wellness, and new member education programs.

  • Develop, implement, and evaluate FSL programs and initiatives such as the: New Member Orientation (Fall), Greek Leadership Academy (Winter), and joint officer training retreat(s).

  • Coordinate new member education efforts and resources.

  • Advise Panhellenic Council, Interfraternity Council, or National Pan-Hellenic Council chapters.

  • Assist with the coordination of Panhellenic Recruitment using Release Figure Methodology.

  • Liaison to Inter/national offices and alumni volunteers.

FSL Administrative Responsibilities (20%)

  • Maintain records, including membership information, judicial records, resource materials, policies and procedures, budgets and other relevant information.

  • Maintain oversight of IFC or PHC operating budgets, including the supervision of VP Internal Management position.

  • Support student leaders in major campus programs such as IntroDUCKtion and Week of Welcome.

  • Develop research material, assessments, and evaluations.

  • Serve as a liaison to university departments and campus offices, and serve on various university standing committees.

  • Serve as a liaison with community agencies such as the Eugene Fire Department and Eugene Police Department.

  • Serve as a mandatory reporter in major crisis management or safety situations.

  • Respond to the needs of students, parents and the university community as appropriate.

  • Attend all Fraternity and Sorority council executive meetings and Chapter Presidents’ council meetings, as well as other programs as necessary.  Will require some evening and weekend work time.

Office of the Dean of Students (5%)

General Duties:

  • Provide general assistance to the Associate Dean and Assistant Dean as needed.

  • Contribute to overall goals of program development and service to students as a member of the Office of the Dean of Students staff, actively participant in staff meetings, and serve as a member of the university community.

  • Advise student honorary and/or service organizations.

  • Assume responsibilities for emerging areas of need as identified by the department.

  • Serve on departmental and university committees.

Drop-in Duty:

  • On a rotating basis, serve as drop-in staff person receiving student visits or calls requesting support during afternoon drop-in time.

  • Connect students with assistance from campus and non-campus resources.

  • Follow-up to insure that student requests have been addressed.

Minimum Qualifications:

  • Bachelor’s degree.

  • At least one year professional experience with a fraternity/sorority headquarters or as a Greek advisor on a college campus or two years in a comparable college unit. (Two years' coursework as a graduate student or experience in student leadership development in a Student Life office with demonstrated direct experience with fraternities and sororities can substitute for the required experience.)

  • Demonstrated experience with advocating and advising students.

  • Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.

Additional Minimum Qualifications:

  • Excellent communication and organizational skills.

  • Ability to deal with crises and manage sensitive information.

  • Ability to prioritize, organize and perform multiple work assignments simultaneously.

  • Ability to utilize problem solving skills.

  • Knowledge of the principles and practices of project planning, development, and evaluation.

  • Demonstrated work advising and supervising students involved in leadership positions in fraternities and/or sororities.

  • Experience in supervision or advising undergraduate students.

Preferred Qualifications:

  • Master's degree in higher education administration/college student personnel, counseling, or related field of student advising.

  • Knowledge and a working understanding of current fraternity and sorority affairs and risk management strategies in a university setting.

  • An understanding of student development theory and current best practices (student advising, student advocacy, and student leadership development).

  • Demonstrated experience designing and facilitating training for students.

  • Experience writing reports and program promotional publications.

  • Computer proficiency related to program promotion, marketing materials, and use of modern technology.

  • Supervisory and budgetary experience.

  • Experience with Panhellenic recruitment using Release Figure Methodology.

  • Experience developing a curriculum related to fraternity and sorority new member education and programs.

Application Procedures:

Position will remain open until filled.  To ensure consideration, please submit application materials by August 1, 2014.

Electronic submissions are preferred and should be sent as an attachment via email and not in the body of the email with the subject line Assistant Director of Fraternity and Sorority Life to Debbie Turetzky at turetzky@uoregon.edu.

A complete application packet must include the following:

  1. A cover letter summarizing your interest, and how you meet the minimum requirements of the position.

  2. Current resume, which includes dates of employment.

  3. Name, phone number and address of three professional references, one of which is current or if not currently working, a most recent supervisor.

  4. Response to three supplemental questions.

Supplemental Questions. To assist us in making the selection, please respond to the following three questions and submit your response with your application materials.

  1. What do you believe the role of a fraternity and sorority advisor is in today’s campus environment?

  2. As the Assistant Director for Fraternity and Sorority Life, how will you actively promote and support the type of positive student engagement in Greek letter organizations that will help advance the university’s academic mission?

  3. The Division of Student Life is committed to creating a multicultural organization that actively respects, includes, and engages everyone.  What does this mean to you and how, if you were selected as the Assistant Director for Fraternity and Sorority Life, will you help us meet this goal? Further, how will you encourage and develop a commitment to inclusivity amongst the students with whom you will be working?

The University of Oregon:

The University of Oregon is a world-class teaching and research university that enrolls more than 24,000 undergraduate, graduate and professional students.  The university is a member of the American Association of Universities, one of 63 universities recognized for the especially strong research and academic programs.  Located two hours south of Portland, Eugene is a thriving metropolitan city noted for its dynamic quality of life and progressive cultural environment, and is sited within one hour’s drive to both Pacific coast beaches and the Cascade mountain range.  As of September 2012, the University of Oregon is smoke and tobacco free.  For more information visit the University of Oregon’s website at http://uoregon.edu.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.  The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.