Position: Director of Finance and Administration
Department: Office of Equity & Inclusion
Level of Appointment: 1.0 FTE
Term of Contract: This position is funded for one year with renewal contingent upon availability of funds.
Salary Range: $65-$70K
Starting Date: August 1, 2013
Office of Equity and Inclusion
The University of Oregon Office of Equity and Inclusion promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources for all faculty, administrators, students, and community members. The OEI serves as a hub of information and a center for resources and expertise to support equity and diversity at the University. Our goal is to promote inclusive excellence through a commitment to institutional fairness and equality, eradication of discrimination, and by celebrating the strengths of a multicultural community. The OEI works closely with a number of affiliate units: the Center on Diversity and Community, the Many Nations Longhouse, and the Center for Multicultural Academic Success.
The OEI is seeking candidates for its newly created position, the Director of Finance and Administration (DFA). The DFA provides financial and administrative leadership for the Office of Equity and Inclusion and its affiliate units. The DFA oversees an annual budget of approximately $2.3 million, provides administrative oversight for those units, and otherwise support all of OEI. He/she advises the VPEI and Chief of Staff/Associate Vice President on strategic planning related to the allocation of financial, personnel and office resources to achieve the goals of the OEI and its affiliate units.
The DFA reports to the OEI Chief of Staff/Associate VP. He/she manages the daily operations of the OEI and its affiliate units, overseeing all administrative, classified staff, student workers and human resources issues. In addition, the DFA is responsible for developing department budgets and overseeing all aspects of OEI financial and budget affairs, including but not limited to payroll reporting, accounts payable, receivables, grants, UO Foundation accounts, travel. The DFA is responsible for staying current with UO policies and procedures related to human resource management, administrative processes, and budget and finance operations, attending training as appropriate to ensure OEI compliance with applicable policies. He/she will serve as the department resource with respect to BANNER, including the Financial Information and Human Resources Information Services.
Duties of the Director of Finance and Administration
Budget/Finance: Overseeing budget and finance processes for the OEI and its affiliate units. Provide accurate and relevant information, projections and analysis of OEI finances and participate in financial decision-making. Monitor, review and verity accounting records and transactions for accuracy and ensure compliance with internal policies, agency rules and regulations, and generally accepted accounting principles. In consultation with VP, develop budgets for OEI and affiliate units that align resources with VP vision for OEI, and provide recommendations to the VP regarding all financial matters and operating funds.
Human Resources: Oversee all aspects of human resource administration for OEI and affiliate units. Manage recruitment, searches, retention and restructures for OEI. Advise and assist managers with all human resources administration matters, ensuring adherence with applicable policies and regulation.
Train and advises employees and managers with questions and concern regarding HR policies and procedures. Organize and maintain filing systems. Ensure that all employees are working form current and accurate position description descriptions and receive timely and thorough performance evaluation. Develop, monitor and review organizational, procedural and operational systems for effectiveness, efficiency, and conformance to university guidelines.
Supervision: Hire, train, supervise, handle disciplinary issues and manage classified staff and student workers performing transactional budget and accounting functions, and assisting with OEI initiatives. Assist VP with hiring and training of all OEI staff. Day-to-day supervision of CMAE Operations manager, OEI classified and student staff.
Other: Oversee cross-collaborative initiatives, facilitate staff meetings, and perform other duties as assigned.
Bachelor’s degree in Accounting, Business Administration or related field.
Three or more years of progressively responsible experience in organizational level budget, finance and/or accounting experience and/or personnel management and administration.
Three years leading/supervising professional staff with finance or administrative responsibility in an institution of higher education or other similar organization.
Demonstrated ability to work effectively with faculty, staff and students from diverse backgrounds.
Proficiency in a language other than English
Demonstrated experience in overseeing the preparation of financial statement, budgets, unit financial performance statistics, payroll administration, internal compliance functions and grants/contracts administration in a university setting.
Experience in working with a diversity-related portfolio.
Experience reporting to a senior executive in higher education or a related field.
Proven ability to manage and lead collaborative efforts involving staff members from a variety of units with different missions.
Understanding of academic calendars, traditions and practices.
Familiarity with the UO funding model.
Ability to work independently and to manage multiple complex projects simultaneously.
Proven ability to handle conflict and difficult situations in a professional manner and to achieve consensus
Demonstrated ability to manage issues that require judgment, discretion, integrity, and attention to detail, respecting confidentiality as appropriate.
Strong problem solving, analytical and critical thinking skills.
Excellent written and verbal communication skills, with ability to present to small and large groups a plus.
Each applicant must submit the following documents electronically:
1. A letter of introduction addressing how the candidate’s skills and experiences position him/her for success in the position.
2. A resume of educational and professional work experience.
3. Three names and contact information for each, with the understanding that references may be contacted at any phase of the interviewing process.
Candidates may be interviewed via Skype and may also be asked to complete a timed writing assessment. Final candidate will be subject to a background check.
Application Deadline: To be assured consideration, application materials must be received by 5:00 p.m. July 3, 2013. Position will remain open until filled.
Address materials to:
Director of Finance and Administration
Office of Equity and Inclusion
Send materials to: firstname.lastname@example.org
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the Americans with Disabilities Act.