12552: Shared ILS Program Manager

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UNIVERSITY OF OREGON
HUMAN RESOURCES

Shared ILS Program Manager - Archive
Library

Posting: 12552
Location: Eugene
Closes: 2013-05-05

The Shared Integrated Library System Program Manager (SILS PM) is a leadership position in the Orbis Cascade Alliance and works with member libraries, vendors, and consortium staff and committees to coordinate, develop and sustain all aspects of the Shared ILS Program.  The SILS PM coordinates and leads collaborative groups composed of vendors and member library staff; interprets consortium policy; develops recommendations; assures appropriate training programs are in place; provides expertise and consultation services for member libraries; represents the program to the membership and professional organizations; analyzes, develops, and recommends information technology; performs program assessment; and oversees a program budget.  The SILS PM maintains and advances the program to achieve the consortium’s goals and engages in research and development efforts that inform future directions.  Guided by the consortium’s mission and strategic agenda, work is non-routine and requires a creative approach to program management and leadership.  This position is expected to exercise great latitude in determining organizational process associated with large and high-profile projects.

Duties and Responsibilities:

Manager of Shared Integrated Library System: work with member libraries, vendor, and consortium staff to strengthen, sustain, and expand the Shared ILS, an Ex Libris Alma/Primo library management system; serve as the Alliance’s primary representative to Ex Libris.  Duties require an in-depth understanding of system capabilities and the direct and indirect impacts of the Shared ILS on member library workflows and services; analyze acquisitions, cataloging, circulation, resource sharing, discovery and system functions and work with member library staff and other program managers to develop consortium policies and practices that maximize benefits of the Shared ILS for faculty, staff, and students; develop and interpret policies and provide both formal and informal training and consultation for member institutions.

Lead System Development Activities: work with member libraries and vendor staff, including project and product managers, programmers, and system analysts, to develop and enhance system capabilities and consortial functionality that further consortium goals.  Represent the consortium to vendors, member and non-member institutions throughout Oregon, Washington, and Idaho as well as local, national, and international professional professional conferences and meetings.  Monitor program budget.  Collaborate with Assessment Team, collect data, produce summary reports, and recommend actions for program advancement.  Other duties as assigned. Reports to the Executive Director, Orbis Cascade Alliance.

Qualifications:

Required:  B.A. or B.S. from an accredited college or university; five years of progressive responsibility and leadership in a library, consortium, or applicable vendor setting; outstanding written, verbal, and presentation skills; advanced knowledge of the methods and practices associated with integrated library systems; ability to manage projects in a collaborative team environment with colleagues distributed over a wide geographic area; ability to adapt a rapidly evolving field and develop Shared ILS Program accordingly; ability to represent program to internal and external audiences; excellent organizational and analytical skills.

Desired:  MLIS from an ALA-accredited library school or other applicable post-baccalaureate degree; ability to work in the Alliance offices located in Eugene, Oregon; experience in: product or program management, usability and interface design, assessment, software development; experience performing advanced work with Integrated Library System products; system administration experience; academic libraries experience; consortia experience.  Final candidate will support and enhance a diverse learning and working environment and may be required to successfully complete a criminal background check.

About the Orbis Cascade Alliance:

The Orbis Cascade Alliance is a consortium of 37 academic libraries in Oregon, Washington, and Idaho serving faculty and the equivalent of more than 258,000 full time students.  Alliance member libraries work together to provide services to students and faculty, share information resources and expertise, develop library staff, and help members allocate financial and human resources to serve the unique needs of each member.  The Alliance supports a number of services that support this vision, including Summit, a system that allows students, faculty and staff to easily search and request library materials owned by member libraries; courier service providing daily delivery of library materials in Oregon, Washington and Idaho; Northwest Digital Archives, offering enhanced access to primary sources in the Northwest US; an Alliance distributed print repository; consortium-wide participation in the Western Regional Storage Trust (WEST); cooperative purchasing of databases and ejournals, and a demand driven shared ebook program. In addition to its members, the Alliance extends selected services to more than 280 libraries, museums, archives, and historical societies in seven western states.

Salary and Benefits:

Salary will be commensurate with experience.  Orbis Cascade Alliance positions are covered by the University of Oregon’s generous benefits package (see: http://hr.uoregon.edu/benefits).

Employment Conditions:

This is a full-time, 12-month position, and is classified as Officer of Administration, which includes annual, renewable contracts.  Professional growth and service in keeping with University, Libraries’ and Orbis Cascade Alliance standards for retention and merit is expected.

Application Deadline:

To ensure consideration, all application materials must be received by February 28, 2013, however, position will remain open until filled.  Any received application may be considered for both positions currently vacant: Shared ILS Program Manager and Collection Services Program Manager http://jobs.uoregon.edu/unclassified.php?id=4145 .  If applicant is interested in only one position, please be specific in cover letter.

To Apply:

Send PDF or Word attachments that include: 1) cover letter addressed to John F. Helmer, Executive Director, Orbis Cascade Alliance; 2) résumé, and 3) a list of three references (one of whom should be indicated as current or most recent supervisor).  Send all materials to: jhelmer@orbiscascade.org; 541-246-2470 ext. 205.

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