Public Records Officer - Archive
Office of the President

Reports To:  Senior Assistant to the President
Term:  1.0 FTE for 12 months (renewable annually)
Salary Range:  $60,000 - 67,000
Review Date:  Search will remain open until filled.  Search committee will begin reviewing applications on August 9, 2012
Start Date:  As soon as possible

GENERAL RESPONSIBILITIES:

The Public Records Officer (PRO) is a position in the Public Records Office that reports directly to the Senior Assistant to the President and is responsible for the effective, timely and thorough compliance with the public records law and managing, processing, and completing all public records requests submitted to the University of Oregon.  The PRO analyzes each request, determines where responsive records are located, and communicates with other offices to gather the responsive records.  With advice as needed from the Office of the General Counsel, the PRO will determine whether records are exempt from disclosure or prohibited from being disclosed and respond to the request accordingly.  Currently the university receives 125 - 150 public records requests annually.

The PRO must have a working knowledge of public records law and preferred experience with Oregon Public Records law and with state and federal confidentiality rules as applied to public universities, and

The PRO will manage the office and oversee all aspects of public records requests including initial intake, coordination of payments, reviewing records, and communicating with requestors and records holders.

REQUIREMENTS:

• Bachelor’s degree (journalism, public administration, political science), or any degree demonstrating the capacity to address the desired skills;
• Demonstrated budget management in a non profit or public entity
• Demonstrated strong interpersonal and communications skills with internal and external constituencies;
• Attention to detail;
• A minimum of two years working knowledge of public records law;
• Demonstrated ability to evaluate voluminous amounts of information in a timely fashion and track multiple requests simultaneously;
• Develop strong working relationships with units on campus;
• Demonstrated ability to track and learn new state and federal laws, rules and regulations relating to public records requests.

PREFERENCES:

• Experience with Oregon Public Records law
• Experience with state and federal confidentiality rules as applied to public universities

HOW TO APPLY:

Send PDF attachment via e-mail to DeAnna Heying, dheying@uoregon.edu and include the following: cover letter addressing your qualifications; resume; and list of names, addresses, phone numbers, and e-mail addresses of three references [one of whom must be indicated as your most recent supervisor].

Finalist for the position must complete a criminal background check.

Academic and administrative functions at the University of Oregon are fulfilled within a valued tradition of shared governance as specified by State Law and the University of Oregon Constitution (see http://senate.uoregon.edu/).

The University of Oregon is an Affirmative Action/Equal Opportunity institution committed to cultural diversity and compliance with the ADA.  Candidates with experience serving the needs of diverse populations strongly desired.