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UNIVERSITY OF OREGON
HUMAN RESOURCES

Executive Assistant and Operations Manager - Archive
Office of the General Counsel

Posting: 11335
Location: Eugene
Closes: 2011-10-19

The University of Oregon invites applications for the position of executive assistant and operations manager (EAOM) to provide confidential executive support to the General Counsel, Associate General Counsel and the Assistant General Counsel and to manage the day-to-day operations of the Office of the General Counsel (OGC).

The EAOM provides a wide variety of professional and confidential support to the General Counsel (GC), and assists attorneys in the OGC in the management, operation, and administration of legal services for the University of Oregon. Regularly exercising independent judgment, the EAOM handles and is involved in many sensitive and confidential issues and must be able to work harmoniously with a wide range of individuals in difficult and contentious situations, while representing the GC and the University in a professional manner. The EAOM is a key point of contact for persons engaging in professional interactions with the OGC. 

In cooperation with other support staff, the EAOM is responsible for maintaining and monitoring the attorneys’ schedules and calendars. The EAOM must be able to coordinate meetings involving a large number of individuals with complicated schedules on sensitive matters. The EAOM is responsible for office travel arrangements and reimbursements and shares responsibility for document preparation and production. The EAOM oversees administrative rule coordination and adoption for the University.

The EAOM manages the day-to-day operations of the OGC and provides administrative direction. Managing the OGC's budget, the EAOM recommends budgetary adjustments, and manages the payment of all institutional legal expenses and all office invoices and bills. The person in this position also establishes and oversees office procedures and manages office payroll and personnel searches.

The EAOM is responsible for implementing and managing a new electronic file management system for the OGC, while utilizing it to coordinate and track office projects. The EAOM is also responsible for managing the office web site, updating content as needed, and for providing occasional IT support to the office.

Compensation is competitive and will take into consideration the successful candidate’s qualifications. A full range of excellent benefits is provided.

Qualifications:

Minimum requirements include:

  • Bachelor’s degree from an accredited educational institution.
  •  Five years experience providing administrative support in an executive or similar office.
  •  A minimum of two years managing an executive’s calendar.
  •  Exceptionally strong writing and oral skills
  • Ability to work with a wide variety of people from different backgrounds and cultures.
  • Effective interpersonal skills, sound judgment, and the ability to maintain confidentiality regarding sensitive subjects and topics of intense public interest and scrutiny.

Preferred:

  • Experience working at an institution of higher education.
  • Knowledge of the Banner database.
  • Demonstrated technical skills and ability to provide daily technical support to a small office.

To apply, submit a current cover letter and resume. Review of applications will begin on October 3, 2011 and to receive full consideration, application must be received by that date. The position will remain open until filled. Position is subject to a criminal background check.  Application materials should be sent to:

Randolph Geller
General Counsel
1226 University of Oregon
Eugene, OR  97403-1226
Email: gcounsel@uoregon.edu

The University of Oregon is an equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act. We are committed to creating a more inclusive and diverse institution and invite applications from qualified candidates who share our commitment to diversity.