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Human Resources is located at 677 East 12th Ave., Suite 400. Our mailing address is: 5210 University of Oregon, Eugene OR, 97403-5210.

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UNIVERSITY OF OREGON
HUMAN RESOURCES

Office Specialist 1 - Archive

Posting:04805
Classification:  C0103
Department:Clark Honors College
Opens:2013-11-15
Closes:2013-12-06
Salary:$11.62 - $16.32 Per Hour
Location:Eugene
o The University of Oregon Clark Honors College invites applications for a part-time (.625) Office Specialist 1.
o This is a classified positions represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o This recruitment is open to any applicant who meets the qualifications listed below.

TO QUALIFY YOU MUST HAVE:

... completion of courses or training in office technology; OR
... one year of general clerical experience which included typing, word processing, or other generation of documents; OR
... equivalent combination of training and experience.

In addition this position requires proficiency with word-processing, spreadsheet, and MS Office applications; significant experience in customer relations/customer service required; experience working in a busy public arena; excellent organizational skills; ability to manage multiple tasks and simultaneous demands.

Prefer applicants with event management experience and experience with MS Publisher, Adobe InDesign, or Adobe Photoshop.

Please indicate your clerical skills on the attached Office Support Skill Code Sheet and submit with your applications materials.

DUTIES & RESPONSIBILITIES:

This position serves as the central information source and is the first point of public contact for the Clark Honors College. Duties include:
... greeting visitors, answering the telephone, and responding to e-mail messages, answering questions, providing information to students, faculty, and members of the public, and keeping up-to-date on CHC deadlines, processes, and upcoming events.
... tracking front desk e-mail and phone activity, preparing monthly reports, updating the reception front desk manual, and assisting in training students for front-desk backup.
... opening/closing of public entrances, overseeing lounges and library, scheduling rooms within Chapman Hall, and assisting with events.
... processing incoming/outgoing mail, keeping mail records, and ensuring adequate supplies and availability of printed information and handouts.

SUPPLEMENTAL QUESTIONS:

To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions, and describe experience and training related to each item. Make sure that experience and training described in your responses are included on your application.

1. Describe your experience providing reception and customer service support in a high volume setting. Please give examples that demonstrate your ability to provide answers/directions, complete administrative tasks accurately and deal with frequent interruptions.

2. Describe experience that demonstrates your ability to communicate effectively with students, faculty, staff, UO community and the general public from diverse backgrounds and cultures.

3. Describe your experience with event coordination and promotion, including arranging for facilities, catering, presenters, event mailings/posters, printing of promotional materials and budget tracking.

4. Describe how you would promote the Clark Honors College to prospective students, parents, UO faculty, current UO students and members of the general public if you were the CHC's receptionist.

APPLICATION SUBMISSION:


Online submission is the preferred method. Create an account at:
Human Resources Job Application Form (Online)

Paper submission can be made by printing the form at:
Human Resources Job Application Form (PDF)

You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://http://hr.uoregon.edu/jobs/skillcode

Mail or hand deliver the paper application and all relevant materials, including the answers to the supplemental questions, by 5:00PM on the closing date to:

Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210

The UO Human Resources application must be filled out completely, with a signature or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.


The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.