Office Specialist 2 - Archive
|Department:||Oregon Center for Optics|
|Salary:||$12.70 - $18.43 Per Hour|
o The Oregon Center for Optics at the University of Oregon invites applications for a part-time (.5 FTE) Research Secretary (Office Specialist 2).
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o This recruitment is open to any applicant who meets the qualifications listed below.
TO QUALIFY YOU MUST HAVE:
... two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
... associate's degree in Office Occupations or Office Technology; OR
... graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
In addition this position requires:
* Proficiency with MS Office Software, including the ability to complete mail merges, use styles, forms, and advanced editing.
* Proficiency with PC and Macintosh Operating Systems.
* Ability to function in a networked environment and assist with technical tasks such as setting up printer drivers and operating audio visual equipment.
* Excellent customer service skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.
* Excellent writing, editing, and proofreading skills.
* Proficiency with design and desktop publishing.
* Proficiency with Adobe Creative Suite.
* Basic skills in basic web site maintenance.
Please indicate your clerical skills on the attached skill code sheet.
Position is subject to criminal background check.
DUTIES & RESPONSIBILITIES:
The Oregon Center for Optics (OCO) was founded in 1998 to promote and facilitate research and education in the optical sciences. This position serves as the receptionist and business assistant for the Center. Duties include:
... providing purchasing support, including reviewing purchase requisitions and processing requisitions according to relevant rules and regulations; assisting faculty to determine specifications, quantities, product availability, and sources of supply; locating, evaluating, and selecting sources of supply; placing purchase orders with vendors; obtaining competitive bids by telephone or mail; evaluating bid responses for compliance to specifications and bid amount and awarding contract or purchase to lowest and most suitable bidder.
... providing accounting support, including processing invoices and journal vouchers; maintaining records of financial transactions; gathering information and preparing financial reports.
... making travel arrangements, including preparing itineraries, ordering airline tickets, processing travel reimbursements, and maintaining travel calendar and log; assisting in making arrangements for seminars, including ordering refreshments and disseminating posters and announcements.
... providing general office support, including maintaining and archiving files and records; tracking and ordering office supplies; word processing letters, memos, web forms, and other documents; serving as receptionist, including answering the telephone, greeting and directing visitors, students, faculty, and members of the public; answering questions and providing information about OCO; receiving and distributing faxes; maintaining conference room schedule, arranging catering, and coordinating events; maintaining the Center's public spaces, bulletin boards, and storage room; responding to requests for assistance with copying, faxing, shipping, mailing, University processes, and other miscellaneous requests; assisting faculty with office organization and filing projects.
To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each item. Make sure experience and training described in your responses are included on your application.
1. This position communicates with a wide range of individuals, including current students, faculty, administrators, staff, alumni, and donors. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.
2. This position prepares written materials, including correspondence, website text, and other documents. Describe experience that demonstrates your ability to effectively write, edit, and proofread written materials. Please give examples of the types of documents you have prepared.
3. Describe your experience with word processing, spreadsheet, and database computer applications. Indicate your experience using large networked databases to complete tasks such as entering financial transactions, tracking documents, and retrieving data.
4. This position coordinates travel for faculty, students, and guest speakers and coordinates the annual center conference, including scheduling venues, catering, and equipment. Indicate if you have experience scheduling events and coordinating related administrative details. If you have not had this experience, describe experience that demonstrates your ability to assume these responsibilities.
Online submission is the preferred method. Create an account at:
Human Resources Job Application Form (Online)
Paper submission can be made by printing the form at:
Human Resources Job Application Form (PDF)
Mail or hand deliver the paper application and all relevant materials, including the answers to the supplemental questions, by 5:00PM on the closing date to:
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210
The UO Human Resources application must be filled out completely, with a signature or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.