Office Specialist 2 - Archive
|Department:||Office of Equity and Inclusion|
|Salary:||$12.70 - $18.43 Per Hour|
o The University of Oregon Office of Equity and Inclusion invites applications for a full-time Office Specialist 2.
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o This recruitment is open to any applicant who meets the qualifications listed below.
TO QUALIFY YOU MUST HAVE:
... two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
... associate's degree in Office Occupations or Office Technology; OR
... graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
* Proficiency with word processing, spreadsheet, database, PowerPoint, and desktop publishing computer applications.
* Ability to work with tact, discretion, sensitivity, cultural competence, patience, courtesy, and flexibility.
* Strong analytical skills.
* Professional writing and editing skills; excellent public relations and oral communication skills.
* Accounting and bookkeeping skills.
Please indicate your skills on the attached skill code sheet.
We strongly encourage women and candidates from under represented backgrounds to apply for this position.
Position is subject to criminal background check.
DUTIES & RESPONSIBILITIES:
The Vice President of Equity and Inclusion serves as the chief diversity officer for the University of Oregon; provides central leadership for campus-wide diversity efforts; leads development and implementation of University Diversity Plans; oversees related centers and programs. This position provides administrative support for the Office of Equity and Inclusion (OEI). Duties include:
... providing general secretarial support, including answering the telephone and greeting visitors, responding to and directing inquiries to others, explaining UO and OUS rules, processes and procedures to students, staff, faculty and the public.
... organizing and maintaining electronic and paper filing systems; coordinating copying and printing projects; maintaining lists and databases for campus information and distribution; serving as telecommunications coordinator; word processing correspondence and other documents; processing mail.
... providing accounting support and working with the financial information system, including preparing purchase orders and reimbursement requests; verifying receipt of goods and services and approving invoices for payment; processing accounts payable and receivable; processing travel reimbursement and other reimbursement requests; preparing journal vouchers and paying invoices; reconciling monthly charges; preparing contracts; executing P-card transactions in accordance with UO policy and OAR regulations.
... monitoring the budget, invoices, and expense reports to ensure availability of funds; reconciling and preparing a variety of fiscal reports; performing payroll time entry; maintaining leave balances; preparing payroll and personnel documents.
... providing administrative support for the Director of Finance and Administration, Executive Assistant, the Vice President for OEI, and Directors at OEI affiliate units; scheduling meetings and work sessions, including updating administrator's electronic calendar systems; assisting in the planning and execution of meetings, receptions, workshops, visitation programs, and conferences, including researching and preparing background information, creating agendas, and accompanying material; gathering data for review and analysis for special projects, providing recommendations as requested; drafting, editing, and finalizing correspondence, letters, and reports in response to miscellanea received; substituting for the Executive Assistant in her/his absence.
... providing ongoing assistance in updating website and social media; providing computer technical support; assisting with graphic design projects; writing, designing, and producing office reports, brochures, flyers, and newsletters using PowerPoint, desktop publishing, and other software; producing special printouts and labels; coordinating computer hardware and software maintenance and purchases.
To assist us in making the selection for the Office Specialist 2, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure experience and training described in your responses are included on your application.
1. Describe your experience representing a professional office with both internal and external customers, including greeting visitors, answering the telephone, answering questions, providing information, and explaining rules, processes and procedures.
2. Describe your experience providing accounting support, such as processing accounts payable and receivable, purchase orders, journal vouchers, and payroll. Indicate experience monitoring budgets and preparing a variety of fiscal reports.
3. The Office of Equity and Inclusion provides central leadership for campus-wide diversity efforts and this position regularly requires high levels of cultural awareness and sensitivity. Describe how your experience and knowledge will contribute to these efforts.
4. Describe work experience you have had that required the ability to handle several tasks at once with frequent interruptions, shifting priorities as needed, and working within the pressure of deadlines.
5. This position requires excellent writing and editing skills and the ability to prepare a wide variety of documents (correspondence, reports, brochures, flyers, and newsletters) using word processing, database, PowerPoint, and desktop publishing software. Describe experience that demonstrates your ability to perform these functions. Please give specific examples ot the types of documents you prepared and created.
SKILL CODE SHEET:
You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html
Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210
Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.
This announcement is available in alternate formats upon request. If you are a qualified applicant with a disability and need accommodation with the application process, please contact us for assistance.