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Human Resources is located at 677 East 12th Ave., Suite 400. Our mailing address is: 5210 University of Oregon, Eugene OR, 97403-5210.

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O
UNIVERSITY OF OREGON
HUMAN RESOURCES

Office Specialist 1 - Archive

Posting:04523
Classification:  C0103
Department:Campus Operations
Opens:2013-02-19
Closes:2013-03-05
Salary:$11.45 - $16.07 Per Hour
Location:Eugene
o Campus Operations at the University of Oregon invites applications for a full-time Office Specialist 1 in Zone Maintenance.
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position will be required to take some unpaid furlough days between date of hire and June 30, 2013.
o This recruitment is open to any applicant who meets the qualifications listed below.

TO QUALIFY YOU MUST HAVE:

... completion of courses or training in office technology; OR
... one year of general clerical experience which included typing, word processing, or other generation of documents; OR
... equivalent combination of training and experience.

In addition this position requires experience with word processing, spreadsheet, and database computer applications and ability to learn new software quickly; excellent attention to detail; ability to perform multiple tasks with accuracy and efficiency; ability to work in a flexible and cooperative manner; ability to prioritize work; ability to communicate clearly, positively, and professionally with individuals from diverse backgrounds and cultures.

Position requires a commitment to the university's affirmative action and equal opportunity goals and the diversity plans of the university and Campus Operations. Position requires a commitment to maintain the highest ethical standards within the department and university.

Please indicate your clerical skills on the attached Office Support Skill Code Sheet and submit with your applications materials.

DUTIES & RESPONSIBILITIES:

This position provides clerical support to Zone Maintenance teams. Duties include:
... assisting supervisor in planning and scheduling planned and unplanned repairs of facilities; ensuring work requests are assigned, tracked and completed; reviewing work tickets in the computerized maintenance management system (CMMS), following up with staff and customers, and closing work tickets, noting any additional comments.
... maintaining files and records such as types of equipment, test procedures, safety procedures, building plans and records, and building mechanical systems; working with both UO and EWEB database systems to record backflow device testing records.
... answering the telephone and directing callers; maintaining records of caller information; scheduling appointments, tracking meetings, informing supervisor of changes, ensuring supervisor has required documents, projects, timetables and information before each meeting.
... providing general clerical support, including issuing keys; assisting others with the use of office equipment; collecting, editing, recording, and delivering time cards for workers; maintaining spreadsheets of time records; obtaining classroom availability information; creating graphic signs and postings; organizing and maintaining departmental library information.
... receiving and distributing departmental mail; maintaining shop calendar; issuing reminders to workers for training, vehicle appointments, and other scheduled events; maintaining and restocking inventory of office supplies and safety cabinets.

WORKING CONDITIONS:

Work is conducted in office spaces within a maintenance and repair shop environment. The job may occasionally require working in other Campus Operations offices. Work may include traveling between buildings in Pacific Northwest typical weather conditions.

SUPPLEMENTAL QUESTIONS:

To assist us in making the selection for the position of Office Specialist 1, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure that any experience or training described in your responses are included on your application.

1. Describe your experience providing general clerical support, including maintaining files and records; receiving and distributing mail and faxes; ordering office supplies.

2. Describe your experience word processing and drafting correspondence and other documents. Indicate your experience creating and maintaining spreadsheets and databases and creating reports.

3. This position provides clerical support for Zone maintenance staff. Indicate your experience providing support for multiple individuals.

4. Describe experience that demonstrates your verbal and written communication skills and your ability to communicate effectively with individuals from diverse backgrounds and cultures.

SKILL CODE SHEET:

You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html

APPLICATIONS:

Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:

Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210

Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.