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Human Resources is located at 677 East 12th Ave., Suite 400. Our mailing address is: 5210 University of Oregon, Eugene OR, 97403-5210.

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Administrative Program Assistant - Archive

Classification:  C0107
Salary:$13.62 - $20.23 Per Hour

o The University of Oregon Office of the Registrar invites applications for a full-time Transfer Articulation Specialist (Administrative Program Assistant).
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between date of hire and June 30, 2013.
o This recruitment is open only to employees of the University of Oregon who meet the qualifications listed below. Temporary and student employees are not eligible to apply.


... three years of office experience which included two years at full performance level and experience generating documents; and
... lead work responsibility or coordination of office procedures.

Required Qualifications:
* Excellent written and oral communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.
* Experience with lead work or supervision.
* Excellent judgment, leadership, and organizational skills.

Preferred Qualifications:
* Familiarity with Banner transfer articulation and articulation standards, document imaging (Electronic Data Exchange [EDI]), Data Warehouse, job scheduling software (Application Manager), and international and online articulation applications.

Please indicate your clerical skills on the attached skill code sheet.

Position is subject to criminal background check.


This position serves as leadworker in the records section of the Office of the Registrar, coordinates work in the area of transfer articulation (domestic and international), and maintains accurate transfer catalogs and associated tables. Duties include:
... updating annually the Oregon Community College, OUS Institutions, and Oregon Private Universities' Articulation Agreements tables and making changes to current courses in Banner transfer catalogs; maintaining transfer catalogs in Banner Student Information System, updating based on quarterly curriculum reports; building transfer information for schools not in Banner (domestic and international); assisting in developing online information and maintaining accuracy of transfer articulation-related information on the web; coordinating the evaluation of military transfer and unofficial articulations for recruited athletes; awarding bulk credits for AHA study-abroad students; articulating transfer law credits under the direction of the Law School; serving as a resource for campus in the transfer articulation area.
... monitoring workflow in transfer articulation and assisting supervisors in establishing standards for quantity and quality of work performed; solving problems; developing training materials and documentation related to transfer articulation.
... reviewing transfer articulation error reports and activity reports on a weekly basis; correcting errors and providing follow-up training with staff as needed.
... monitoring incoming EDI transcripts and overseeing the routing to campus departments; coordinating incoming AP and IB scores and routing to campus departments; creating transcript templates for document imaging.
... testing system upgrades in transfer articulation areas to maintain accuracy of Banner tables, investigating problems and developing and testing service requests to Information Services.
... collaborating with other staff to resolve degree audit encoding issues and regression and repetition transfer issues; serving as back up to other functions within Registrar's Office; sharing responsibility for phone monitoring and lunch coverage; participating in meetings with staff.

Position may be assigned to lead the work of classified staff, including orienting and training new employees, assigning work, communicating standards and reviewing work for conformance to standards; providing informal assessments of performance standards.


Position requires ability to greet students at the front counter and escort them to the work station. Many specialized tasks often need to be accomplished under time constraints and with frequent interruptions by students and their parents, co-workers, university faculty and staff, and colleagues from other institutions.


To assist us in making the selection for this position, please respond to the following questions on a separate sheet of paper. Number your responses to correspond to the questions and describe experience and training related to each item. Make sure experience and training described in your responses are included on your application.

1. This position provides specialized knowledge and work coordination in transfer articulation. Describe experience that demonstrates your ability to learn and apply technical standards and work with relational databases such as Banner, including maintaining accuracy of tables.

2. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures. Specify if this communication was written and/or oral.

3. Describe your experience with lead work or supervision and give examples of strategies you have used or would use to orient and train new employees, assign work, and communicate performance standards.


You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html


Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:

Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210

Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.