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Human Resources is located at 677 East 12th Ave., Suite 400. Our mailing address is: 5210 University of Oregon, Eugene OR, 97403-5210.

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UNIVERSITY OF OREGON
HUMAN RESOURCES

Administrative Program Assistant - Archive

Posting:04432
Classification:  C0107
Department:Campus Operations
Opens:2012-11-16
Closes:2012-12-03
Salary:$13.43 - $19.03 Per Hour
Location:Eugene

o University of Oregon Campus Operations invites applications for a full-time Administrative Program Assistant in the Central Power Station. This position is limited duration and expected to last less than two years.
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position will be required to take unpaid furlough days between date of hire and June 30, 2013.
o This recruitment is open to any applicant who meets the qualifications listed below.

TO QUALIFY YOU MUST HAVE:

... three years of office experience which included two years at full performance level and experience generating documents; and
... lead work responsibility or coordination of office procedures.

In addition this position requires professional experience with standard office software including: word processing, spreadsheet, database, presentation and e-mail; strong analytical skills; excellent writing and proofing skills; excellent communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures; high level of accuracy in working with technical details.

Prefer experience using a Computer Maintenance Management Systems (CMMS); completion of college-level writing courses or technical writing courses.

Position requires a commitment to the university's affirmative action and equal opportunity goals and the diversity plans of the university and Campus Operations. Position requires a commitment to maintain the highest ethical standards within the department and university.

Please indicate your clerical skills on the attached Office Support Skill Code Sheet and submit with your application materials.

DUTIES & RESPONSIBILITIES:

This position provides administrative support to the Central Power Station unit within Campus Operations. Duties include:
... researching and collecting various equipment information from the Operations and Maintenance Manuals, Systems Manuals, FAMIS Planned Maintenance System, and other reference documents; distilling relevant information and documenting specific components; using information collected to create an electronic multi-searchable table of contents and index.
... developing a user-friendly interactive retrieval system from the table of contents and index with the capability to query relevant equipment information, such as plant nomenclature of equipment research, blue print design document number, FAMIS equipment ID number and specification section number.
... developing and entering planned maintenance tasks into FAMIS and the Computerized Maintenance Management System; collaborating with Operations Supervisor and plant operators to develop standard operating and emergency operating procedures.

WORKING CONDITIONS:

Requires the ability to spend prolonged periods of time working at a computer work station. Central Power Station operates in a Boiler and Heavy Machinery Environment with an attached office area and outdoors environment and as such is subject to wide ranges of environmental conditions. Must be able to work in an environment with noise, heat, and other industrial hazards that will include using stairs and ladders, transiting equipment spaces via catwalks, perforated decking, permanently hung steel ladders, and low hanging piping and ductwork.

SUPPLEMENTAL QUESTIONS:

To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure experience and training described in your responses are included on your application.

1. Describe your experience designing and managing databases to track technical information in a user-friendly interactive retrieval system. Give specific examples and indicate the database software with which you are proficient.

2. Describe experience that demonstrates your ability to perform technical writing tasks and proofreading.

3. Please give examples where you have collected and analyzed technical data from a variety of sources.

SKILL CODE SHEET:

You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html

APPLICATIONS:

Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:

Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210

Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.

EO/AA/ADA institution committed to cultural diversity. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.