Office Specialist 2 - Archive
|Department:||Office for Research and Innovation |
|Salary:||$12.52 - $17.33 Per Hour|
o The University of Oregon Office of Research, Innovation, and Graduate Education invites applications for a full-time Office Specialist 2.
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position will be required to take some unpaid furlough days between date of hire and June 30, 2013.
o This recruitment is open to any applicant who meets the qualifications listed below.
TO QUALIFY YOU MUST HAVE:
... two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
... an associate's degree in Office Occupations or Office Technology; OR
... graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
In addition these positions requires experience with word processing, spreadsheet and database computer applications; excellent writing and editing skills; strong customer service skills and the ability to communicate effectively with individuals from diverse backgrounds and cultures; experience providing accounting support. Please indicate your clerical skills on the attached Office Support Skill Code Sheet and submit with your application materials.
Position is subject to criminal background check.
DUTIES & RESPONSIBILITIES:
This position provides clerical and accounting support for the Office of Research, Innovation, and Graduate Education. Duties include:
... providing reception support, including answering the telephone, greeting visitors, answering questions, and providing information; scheduling appointments; work processing correspondence, reports, and other documents; creating and maintaining spreadsheets and databases; performing general clerical support, including maintaining electronic and hard copy files and records; processing mail; ordering office supplies.
... providing secretarial support, including scheduling travel, setting up and coordinating meetings and conferences; maintaining calendar of workshops and coordinating the registration of participants; communicating with faculty about the process for submitting proposals for awards and reviewing submissions and coordinating the process for compliance;.
... providing accounting support, including processing invoices, journal vouchers, purchase orders, personal service contracts, budget transfers, and travel reimbursements; processing payroll and leave balance reports; monitoring and maintaining electronic and paper documentation of commitments and other financial data; reconciling indices monthly to the financial information system; maintaining shadow systems for accounts using Excel; working the the Banner Financial Information System and Human Resource Information System to provide reports and provide data; compiling information for budget reviews of centers and institutes.
To assist us in making the selection for the this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each item. Make sure experience and training described in your responses are included on your application.
1. Describe your experience representing a professional office and providing reception support, including greeting visitors, answering questions and providing information, and responding to e-mails. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.
2. Describe your experience providing accounting and budget support, including processing accounts payable and receivable, personal service agreements, and payroll. Indicate your experience preparing fiscal reports.
3. Describe your experience providing administrative support, including scheduling meetings, maintaining confidential files and records, gathering information for use in reports, and word processing correspondence, reports, and other documents. Indicate the word processing, spreadsheet, and database applications with which you are proficient.
4. Describe your experience planning and organizing large group meetings and events such as faculty workshops, staff training sessions, or receptions.
5. Describe experience that demonstrates your ability to process intake submissions and performing data entry and editing. Provide an example of how you manage accurate data entry and database editing in a fast-paced environment which requires multi-tasking.
SKILL CODE SHEET:
You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html
Online submission is the preferred method. Create an account at:
Human Resources Job Application Form (Online)
Paper can be made by printing the form at:
Human Resources Job Application Form (PDF)
Mail or hand deliver the paper application and all relevant materials, including the answers to the supplemental questions, by 5:00PM on the closing date to:
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210
The UO Human Resources application must be filled out completely, with a signature or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.